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Do you buy goods, services or construction works?

At Keystone Procurement, we help our private and public sector buyers avoid redundant purchases and prevent the loss of valuable time and money due to bad contracts. Our procurement management team help you to design and run tender competitions and we can help you strengthen your procurement policies, procedures, and systems.

Procurement for Charities

Is your charity in receipt of public funding? Are you subject to the Charities Regulator’s governance code? Are you required to be fully compliant with public procurement rules?

We provide procurement support services to the Not-for-Profit sector on an outsourced basis. We work with charities in community services, local development, rural transport, education, healthcare, housing, and faith-based organisations.

We can help ensure Charities achieve compliance, allowing your teams focus on delivering services to the front line.

Training for Buyers
& Suppliers

We offer a variety of tailored training courses, one-on-one coaching opportunities, and top-notch mentoring sessions to buyers and suppliers alike.

Procurement consultancy and advisory services

Fully Managed Procurement Services to handle all your procurement needs and maximise the value you get from the market.

How do you develop a procurement strategy?

Need help ensuring your processes stay compliant?

Is dealing with queries from tenderers and/or third parties a challenge?

Keystone Procurement works with publicly funded organisations (public sector, not-for-profit and publicly funded private bodies). From developing a procurement strategy, through to running a procurement competition and even managing challenges that may arise, we can help you with:

  • Developing a corporate procurement plan
  • Understanding the role of a procurement officer in overseeing / managing procurement
  • Dealing with complex questions interpreting legislation, guidelines, circulars and good practice.
  • Managing engagement with the market / suppliers before a tender process
  • Developing clear specifications that maximise the chances relevant responses from tenderers
  • Managing the e-tenders / e-procurement process including notice publications to OJEU /TED
  • Drafting / advising on documentation used in procurement processes like requests for tender (RFTs), Questionnaires including PQQs, Spreadsheets and pricing models,evaluation reports and notification letters to suppliers / tenderers
  • Support for ender evaluations and supplier engagement
  • Management of clarification/verification sessions, dialogue rounds and negotiation meetings
  • Advice on supplier management including contract management strategies, advice on contract expenditure and renewals, and managing poor supplier performance
  • Procurement Audits, Expenditure Analysis and Organisational Reviews

Need help ensuring your processes stay compliant?

Is sourcing goods/services taking up too much time?

Here at Keystone Procurement, we know that navigating and interpreting legislation, guidelines, government circulars and good practices can be tough especially for smaller Public Sector and not-for-profit organisations.

  • Our procurement helpdesk is here to help you deal with complex questions, choose the best approach and ensure sure your procurements stay compliant.
  • Our Fully Managed Services can also help you to manage your request for tender (RFTs) using or via our own in house e-tendering platform

Grow your skills and knowledge

Our tailor-made training and mentoring programmes are specially designed for suppliers and buyers

Buyer Training

Finding it difficult to manage the ins and outs of the procurement process? Unsure of how to comply with Public Procurement regulations?
We can to help you understand the (public) procurement processes from the very basics to the more advanced frameworks and systems, the different tendering options and when to use them, and best practices when it comes to the procurement process.

Need help managing your suppliers and contract management?
Our program can help your employees develop the skills needed to maintain a health relationship with suppliers while ensuring suppliers understand requirements and meet performance expectations outlined in the Surface Level Agreement (SLA).

Buyer-side training lessons include…

  • Introduction to (Public) Procurement
  • Advanced (Public) Procurement practices
  • Developing and using Supplier Frameworks
  • Developing and using Dynamic Purchasing Systems (DPS)
  • Designing and using Light Touch Procurement
  • Using negotiated / stepped procurement
  • Introduction to green and social procurement
  • Works: Using the Capital Works Management Framework (CWMF) in public procurement
  • Works: Using the Royal Institute of the Architects of Ireland (RIAI) blue form in private procurement
  • Best practice in technology procurement
  • Introduction to supplier management
  • Contract management and negotiation

Supplier Training

Do you want to make your bids and tenders stand out from the crowd? Do you need help to master the ins and outs of the bid process?

At Keystone, we work with your teams to help them write better bids and make better bid decisions. We have a unique insight into buyers’ requirements that we leverage to help you keep your bids and tenders focused and professional, reduce wasted time on bids that go nowhere, differentiate yourself competitors, and strategically choose the bids you are more likely to win.

Supplier-side training lessons include…

  • Introduction to formal/public procurement (RFTs, RFQs etc.)
  • Responding to formal tender processes (RFTs, RFQs etc.)
  • How to develop strong client references and case studies
  • How to develop strong CVs for use in tenders
  • How to develop strong methodologies
  • Building and developing a bid library
  • Mastering the bid / no-bid cycle
  • Advanced bid development techniques
  • Building and developing consortiums
  • Segmenting public procurement markets
  • How to challenge procurement decisions